How It Works
The Bella Vista Bay Condominium Association
The property at Bella Vista Bay was developed in 1982 and a Master Deed established with the State of Michigan. The project was later developed into condominiums in 1990 and established as a non-profit corporation in Kent County in the State of Michigan. As such, it is governed by all pertaining laws in the State of Michigan.
There are a total of 36 individual units in 3 separate, three-story buildings, each with 2 common entrances, with each entrance servicing 6 units. Individual units are privately owned by the deed holder(s) of that unit. All common areas, elements, and structures, including grounds, roadways, parking areas, carports, hallways, roofing, external walls and structures are equally owned and are the common responsibility of all members of the Association.
Ownership and Membership
All owners at Bella Vista Bay are part of the Owners Association and are entitled to full participation at Association meetings. Each unit owner owns 1/36th of the Bella Vista Bay Condominium Project. Owners whose dues are fully paid are entitled to one vote per unit owned for any association vote.
Association Dues
Each owner is required to pay monthly dues as determined by the Board of Directors and approved by the Association. Membership dues are used for the upkeep, maintenance, servicing, insurance, repair, and improvement of all common areas of the association. Membership dues are to be paid in full by the 1st of each month. There is a five day grace-period for late dues. Dues paid after the five day period may be subject to a late fee.
Extended failure to pay dues will result in a lien placed against the owner’s unit and possible foreclosure action. Only Association members whose dues are current and paid in full to date may vote at any Association meeting.
Annual Association Meeting
The Association is required to hold at least one annual owners meeting a year, usually conducted in the month of August. Some years there may be more than one meeting. All owners are sent notice of the meeting at least 30 days prior to the meeting. The usual agenda for the annual owners meeting includes a review of the year’s finances, discussion of repairs and maintenance, election of the Board of Directors, and open discussion of any and all issues raised by the Association.
The Board of Directors
The Association elects a Board of Directors to supervise the day-to-day management of the condominiums. The Board of Directors must consist of least 3 Board Members and not more than 7. Board members are elected for a one year term at the annual owners meeting in an election conducted according to the provisions determined by the current Board of Directors. There are no term limits or eligibility requirements for Board Members. Any resident may stand for election to the Board of Directors.
The Board of Directors is charged with maintaining the quality of life of the Condominium Project and may hire, fire, fine, contract, and conduct business as they see fit in order to fulfill the requirements of insurance, harmonious living, record keeping, maintenance, repairs, and improvements. The Board of Directors may hire an independent Property Management Service to assist with these responsibilities. The Board of Directors determines the rate of annual dues, sets the annual budget, and may levy additional assessments on all owners to pay for necessary/emergency repairs or costs.
The Board of Directors normally meets every month. Any resident may attend the open portion of any given meeting. If you desire to attend a Board meeting, please contact a Board member.
Private and Common Responsibilities
Each owner is fully responsible for the upkeep, repair, and insurance of the following features of their individual unit:
• Interior walls and ceilings
• Interior plumbing
• Interior electrical wiring and work
• Flooring and Carpet
• Windows (Glass and Frames)
• Appliances, including Heat/AC
• Furniture and Décor
• All personal belongings
Each owner may decorate, restructure, or redesign the interior of their unit as they see fit. Each owner assumes full responsibility for any damage done to common areas or building structure as a result of any of work or redesign undertaken.
The Association equally owns and is responsible for the common areas, elements, and structures of the entire project and each building, including:
• Grounds, roadway, and parking areas
• Carports and all external structures and signs
• Hallways, laundry rooms, entrances, and front porches
• Storage areas under the stairs
• Roofs, exterior walls, exterior plumbing and electrical work
Association dues are intended to cover the cost of maintenance and repair for all common areas, elements, and structures.
Transfer of Ownership
Owners must inform the Board of Directors and Property Managers when a sale of their unit is pending. No unit is permitted to transfer ownership without prior notification of the above. Unpaid liens, fines, back dues, assessments, and fees transfer with the unit and will be the full responsibility of the new owner. All potential owners are responsible to investigate if any liens, fees, assessment, dues, or fines are pending against their unit. Those selling a unit must provide a copy of these bylaws, keys, and mailbox keys to the new owner. Sellers are fully responsible for accurately communicating the rules and regulations of Bella Vista Bay Condominium Association to the new residents. New residents are encouraged to introduce themselves to the Board of Directors shortly after moving to the complex.
Complaints, Violations, and Fines
Complaints concerning any aspect of life at Bella Vista Bay are to be directed to the Board of Directors. Repeated violations of rules and regulations by owners, residents, renters, or guests will result in a written or verbal warning from the Board of Directors. Violations occurring after the warning are subject to fines starting at $25 per violation and not to exceed $1,000 per violation. The Board of Directors may assess any resident of Bella Vista Bay for damage caused by that individual or their guests. Additionally, the Board of Directors will seek to recover from the plaintiff all legal fees resulting from disputes arising at Bella Vista Bay against the Association along with interest allowed by State Law.
Financial Records
The financial records of Bella Vista Bay Condominium Association are public records and available to any Association member by request. Records may be viewed by request to the Board of Directors or by requesting a copy of financial statements be sent. There may be a small fee charged for photocopying and processing such requests.
Emergency Entry
The Board of Directors reserves the right to enter any unit only in the event of a genuine emergency. An emergency would be defined as a water leak, flood, or fire, or when severe property damage is suspected or a person’s life is judged to be at risk. The Board of Directors and Property Managers do not have keys to any individual unit unless that unit’s owner gives us one.
The property at Bella Vista Bay was developed in 1982 and a Master Deed established with the State of Michigan. The project was later developed into condominiums in 1990 and established as a non-profit corporation in Kent County in the State of Michigan. As such, it is governed by all pertaining laws in the State of Michigan.
There are a total of 36 individual units in 3 separate, three-story buildings, each with 2 common entrances, with each entrance servicing 6 units. Individual units are privately owned by the deed holder(s) of that unit. All common areas, elements, and structures, including grounds, roadways, parking areas, carports, hallways, roofing, external walls and structures are equally owned and are the common responsibility of all members of the Association.
Ownership and Membership
All owners at Bella Vista Bay are part of the Owners Association and are entitled to full participation at Association meetings. Each unit owner owns 1/36th of the Bella Vista Bay Condominium Project. Owners whose dues are fully paid are entitled to one vote per unit owned for any association vote.
Association Dues
Each owner is required to pay monthly dues as determined by the Board of Directors and approved by the Association. Membership dues are used for the upkeep, maintenance, servicing, insurance, repair, and improvement of all common areas of the association. Membership dues are to be paid in full by the 1st of each month. There is a five day grace-period for late dues. Dues paid after the five day period may be subject to a late fee.
Extended failure to pay dues will result in a lien placed against the owner’s unit and possible foreclosure action. Only Association members whose dues are current and paid in full to date may vote at any Association meeting.
Annual Association Meeting
The Association is required to hold at least one annual owners meeting a year, usually conducted in the month of August. Some years there may be more than one meeting. All owners are sent notice of the meeting at least 30 days prior to the meeting. The usual agenda for the annual owners meeting includes a review of the year’s finances, discussion of repairs and maintenance, election of the Board of Directors, and open discussion of any and all issues raised by the Association.
The Board of Directors
The Association elects a Board of Directors to supervise the day-to-day management of the condominiums. The Board of Directors must consist of least 3 Board Members and not more than 7. Board members are elected for a one year term at the annual owners meeting in an election conducted according to the provisions determined by the current Board of Directors. There are no term limits or eligibility requirements for Board Members. Any resident may stand for election to the Board of Directors.
The Board of Directors is charged with maintaining the quality of life of the Condominium Project and may hire, fire, fine, contract, and conduct business as they see fit in order to fulfill the requirements of insurance, harmonious living, record keeping, maintenance, repairs, and improvements. The Board of Directors may hire an independent Property Management Service to assist with these responsibilities. The Board of Directors determines the rate of annual dues, sets the annual budget, and may levy additional assessments on all owners to pay for necessary/emergency repairs or costs.
The Board of Directors normally meets every month. Any resident may attend the open portion of any given meeting. If you desire to attend a Board meeting, please contact a Board member.
Private and Common Responsibilities
Each owner is fully responsible for the upkeep, repair, and insurance of the following features of their individual unit:
• Interior walls and ceilings
• Interior plumbing
• Interior electrical wiring and work
• Flooring and Carpet
• Windows (Glass and Frames)
• Appliances, including Heat/AC
• Furniture and Décor
• All personal belongings
Each owner may decorate, restructure, or redesign the interior of their unit as they see fit. Each owner assumes full responsibility for any damage done to common areas or building structure as a result of any of work or redesign undertaken.
The Association equally owns and is responsible for the common areas, elements, and structures of the entire project and each building, including:
• Grounds, roadway, and parking areas
• Carports and all external structures and signs
• Hallways, laundry rooms, entrances, and front porches
• Storage areas under the stairs
• Roofs, exterior walls, exterior plumbing and electrical work
Association dues are intended to cover the cost of maintenance and repair for all common areas, elements, and structures.
Transfer of Ownership
Owners must inform the Board of Directors and Property Managers when a sale of their unit is pending. No unit is permitted to transfer ownership without prior notification of the above. Unpaid liens, fines, back dues, assessments, and fees transfer with the unit and will be the full responsibility of the new owner. All potential owners are responsible to investigate if any liens, fees, assessment, dues, or fines are pending against their unit. Those selling a unit must provide a copy of these bylaws, keys, and mailbox keys to the new owner. Sellers are fully responsible for accurately communicating the rules and regulations of Bella Vista Bay Condominium Association to the new residents. New residents are encouraged to introduce themselves to the Board of Directors shortly after moving to the complex.
Complaints, Violations, and Fines
Complaints concerning any aspect of life at Bella Vista Bay are to be directed to the Board of Directors. Repeated violations of rules and regulations by owners, residents, renters, or guests will result in a written or verbal warning from the Board of Directors. Violations occurring after the warning are subject to fines starting at $25 per violation and not to exceed $1,000 per violation. The Board of Directors may assess any resident of Bella Vista Bay for damage caused by that individual or their guests. Additionally, the Board of Directors will seek to recover from the plaintiff all legal fees resulting from disputes arising at Bella Vista Bay against the Association along with interest allowed by State Law.
Financial Records
The financial records of Bella Vista Bay Condominium Association are public records and available to any Association member by request. Records may be viewed by request to the Board of Directors or by requesting a copy of financial statements be sent. There may be a small fee charged for photocopying and processing such requests.
Emergency Entry
The Board of Directors reserves the right to enter any unit only in the event of a genuine emergency. An emergency would be defined as a water leak, flood, or fire, or when severe property damage is suspected or a person’s life is judged to be at risk. The Board of Directors and Property Managers do not have keys to any individual unit unless that unit’s owner gives us one.
posted by Gregory at 12:50 AM
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